Research Ethics Board (GHC/SAH)

ABOUT US

The Research Ethics Board (REB) is a joint venture between The Group Health Centre (GHC) and Sault Area Hospital (SAH), a collaboration which facilitates clinical research at these institutions.  Our office at SAH serves as the administrative gateway for ethical review for both organizations. 

An independent entity, the REB approves, rejects, proposes modifications to, or terminates any proposed or ongoing research involving GHC and/or SAH patients, staff, physicians, students, residents, and GHC/SAH information.  Of utmost concern is the protection of patients, investigators, the institutions, and society.  The REB also educates, supports, and mentors researchers regarding the process of ethical review.

 

MEMBERSHIP

As a joint organization, the membership of the REB consists of physicians and pharmacists from each agency, but also community members, such as lawyers, spiritual leaders, and privacy experts.  These non-medical members ensure that all legal, religious, and psychological implications are considered and safeguarded during the course of research projects.

 

MISSION

It is the duty of the REB to protect the rights, safety, and well-being of study participants at all phases of research projects undertaken at GHC and/or SAH.  The REB is constituted by, and functions in accordance with, the International Conference on Harmonisation Good Clinical Practice, the Tri-Council Policy Statement 2, and other commonly-accepted standards, guidelines, and applicable legislation.

 

WHAT REQUIRES REB OVERSIGHT

In most cases, research undertaken at SAH and/or GHC by physicians, medical students, nurses, department managers, supportive care workers, or anyone else needs to receive prior REB approval before the project begins.  Such projects may be varied, including, but not limited to:

  • the use of new/experimental medications, therapies, devices, and/or technologies
  • comparison of treatment methods
  • monitoring symptom control and/or severity of side-effects
  • needs assessments and/or identification of barriers to treatments
  • evaluation of hospital services
  • quality of patient care
  • gathering personal health information statistics

However, not all research requires REB approval; for example, quality improvement initiatives for internal processes (i.e. LEAN projects) and some surveys (i.e. staff feedback on recent presentations) are exempt from REB review.  Please contact our office at reb@sah.on.ca for more information on determining whether a proposed research project requires REB oversight.

Many departments and employees at SAH and GHC undertake research, either self-initiated or sponsored.  Studies can take many forms: testing new medications, performing interviews, reviewing patient charts, conducting surveys, and more.  If you are interested in undertaking research at SAH and/or GHC, please contact the REB office at reb@sah.on.ca to see if your project requires prior REB approval.

 

DEADLINES

REB meetings are held over an extended lunch hour on a monthly basis from September to June of each year.  Materials must be submitted by 4:00 p.m. at least 14 calendar days before the scheduled REB meeting.  Submissions made after this cut-off date will not be reviewed by the REB until the next scheduled meeting in approximately two months.

The following is a schedule for 2017:

Upcoming Meetings

Submission Deadlines

April 6 March 24
May 4 April 21
June 1 May 19
June 22 June 9
September 7 August 25
October 5 September 22
November 2 October 20
December 7 November 24

 

 

 

 

 

 

 

THE APPLICATION PROCESS
 
Researchers are required to submit an original signed and dated paper copy of the completed application to the REB office; this must include an original signed and dated paper copy of the Declaration of Conflict of Interest form (pages 7 and 8 of the REB Application).  In order to meet submission deadlines, a faxed or emailed copy of the application will be accepted temporarily; however, the REB approval letter for the study will be held until original signed and dated paper copies are received. 

 

Required Documents:

  • a completed Joint GHC/SAH REB Application Form (must be an original signed and dated copy)
  • the research proposal/clinical protocol/study methodology
  • a TCPS 2: Course on Research Ethics completion certificate for each research team member
  • written approval from the SAH/GHC departmental manager where the research is to be conducted
  • written institutional approval to conduct research on-site (for non-institutional investigators)
  • all informed consent forms (both clean and tracked changes)

 

Additional Documents (where applicable):

  • product monographs, investigator brochures
  • Health Canada No Objection Letters
  • protocol appendices
  • correspondence to participants (information letters, notifications, etc.)

 

ADDRESS
 
Joint GHC/SAH Research Ethics Board
Sault Area Hospital
Mailbox # 90 - 750 Great Northern Road 
Sault Ste. Marie, ON   P6B 0A8
 
 
FORMS
 
The following are the REB online forms. Please complete the desired form, save it and send it to reb@sah.on.ca. For more information or assistance, please contact the REB office at ext. 4238 or email reb@sah.on.ca.

 

New Study Application

Application Guidelines

Study Completion Report

Amendment Application

Annual Renewal Application

Protocol Deviation Reporting Form

Notification Report

Guidelines for Reporting Serious Adverse Events